Proposal Administrator

Job Description

Proposal Administrator

Markham, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Proposal Administrator!

Your work environment at EXP

In this role, you will be a part of the Transportation group, based in Markham, ON, ON office and have the opportunity to work on variety of projects.

What a day at EXP has in store for you

Overall proposal and business development support for Central Canada Region

Work directly with Central Canada Administrative Proposal Team, supporting various business lines of the region

Review proposal requests and coordinate with discipline managers

Responsible for proposal life cycle, from proposal request review (RFI/RFQ/RFP) to final submission

Edit and format letter proposals, traditional proposals, SOQs and technical submissions

Manage, develop and coordinate proposals from long lead to RFP; analyze requirements, set-up kick-off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production, and delivery (as needed)

Build and develop presentation slide decks and relevant business development materials

Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials

Facilitate and drive internal business development initiatives (CAM program)

Coordinate and Support PR initiatives with the Communications team

Brand ambassador of EXP - ensuring compliance with brand guidelines and design consistency

Collaborate with regional marketing teams to obtain/exchange information

Maintain and enter data in EXP’s CRM database

Establish and maintain positive relationships with internal teams at all levels

What Your Experience Looks Like

1-4 years of administrative experience, ideally in the Engineering Consulting industry

Excellent time management and organizational skills

Strong attention to detail

Excellent interpersonal, verbal and written communication skills

Persistent, enthusiastic and driven

Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)

Strong command of the English language, used in writing/editing/proofreading

Ability to multitask and work within tight deadlines

Experience with CRM software, especially Deltek Vantagepoint is an asset

Flexibility to work overtime

Thrives in working in a team environment in collaboration to achieve regional goals

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com .

About Us

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What Makes Us Different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com .

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